Date: Sun, 7 Mar 2010 23:10:55 -0500
From: hurlmanp
Subject: Booster Nominations for NHS
Greetings
NHS Athletic Boosters has had a very successful year. NHSB with the help from parents, coaches, athletes and the business community has been able to raise over $33,000.00 for the NHS athletic program. The athletic program has improved tremendously in the last few years due to all the hard work and dedication of our NHS boosters elected officials, committee members, general members and volunteers. There are many more things Boosters would like to do. That is why I am writing today…..WE NEED HELP.
The end of our election year is May 3 2010. At this meeting new officers will be elected and committee members will be elected or appointed.
Please send all nominations to me at with name, position and contact numbers. Please forward this e-mail to all e-mail groups you may have that are related to NHS athletics. Coaches please send to your parent groups.
We are taking nominations for all the following positions.
Elected officials
Section 3 – Duties
a. The President shall preside at all meetings of the club and Executive Committee, appoint committees and committee chairpersons, serve as an ex-officio member of all committees except the Nominating Committee, personally represent the club or appoint a delegate as needed, and effect compliance with rules, regulations, and policies of the North Carolina High School Athletic Association, Chatham County Schools and the Northwood High School Athletic Department
b. The Vice-President shall have such powers and perform such duties as delegated by the President, and preside at meetings in the absence of the President.
c. The Secretary and Co-Secretary shall keep and preserve the minutes and records of the meetings, maintain a complete up-to-date roster of the officers and members including addresses and telephone numbers, retain a complete and accurate record of all correspondences relative to the function of the club, sign all contracts along with the President, and shall be responsible for posting and publishing the dates, times, and locations of all regular and special meetings.
d. The Treasurer and Co-Treasurer shall keep the financial records of the club, collect dues, pay all bills approved by the club, and present a written Treasurer’s report at each regularly scheduled business meeting.
The Athletic Booster Club shall have the following standing committees:
A. Fund-Raising: (2 positions) investigates, proposes, and implements projects to raise Financial support
B. Concessions: (6 positions) organizes, schedules, and supervise members working
concession stands not preempted by the Northwood High School Athletic Department or their designee.
C. Membership: (1 position) works with the Secretary to keep membership records,
Update rolls, keep a database on past and present members, and organize mailings or other means of communication to past, current and potential members.
D. Publicity: (1 Position) works with the Secretary and other committee chairpersons
in the club to increase public awareness of activities of the Northwood High School boosters Club and the Northwood High School Athletic Department through use of websites, the media, posters, or any other appropriate means of communication.
E. Coaches Liaison (2 Positions)
PARENTS:
Purpose: Attend parent meetings at the beginning of the season to introduce parents to Northwood Booster Club. At the meetings, the following will be discussed:
1. Purpose of Booster Club. To raise money that goes back into the sports at Northwood.
2. How money is raised: Fall BBQ Reverse Raffle and concession stands.
3. How the parents can become involved? Join Booster Club, the cost is $5.00, and attend monthly General Booster Club meetings. At these meetings, we vote on requests that have been presented. Work the concession stands. You may be asked to work a sport other than the one that your son/daughter plays.
Booster Club should compile a parent rep list for all sports with phone numbers and email addresses for use.
COACHES:
Purpose: To educate and inform the coaches of the Booster Club’s policy and procedures for making grant request and for requesting reimbursements. The goal is to put a face with Booster Club.
A list of all the coaches should be compiled with all coaches’ emails and phone numbers to be used by Booster Club.
Thank you for all you do
Harvey Skinner
Northwood High School
Softball Coach
Boosters Club President
919-730-7064